Job Title: Human Resources/People Operations (HR/PO) Assistant

Department: Administration

FTE/ Benefits Status: Full Time/Benefited

Supervisor: Assistant Director of Human Resources/People Operations

Visa Eligibility: Not Eligible

Position Summary:  The  HR/PO Assistant assists the Assistant Director of HR/PO and the Senior Director of Operations in HR/PO needs. The HR/PO Assistant also helps to develop department goals, objectives, and systems to continually improve the efficiency of the department and services performed. The Human Resources/People Operations Assistant will also work across teams to set and achieve goals related to organizational culture.

 

Duties & Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Don’t meet every single requirement? Studies have shown that people of color and people who do not identify as cisgender men are less likely to apply to jobs unless their experience specifically matches the qualifications. At ISDenver we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply. You may be just the candidate we are looking for!

 

Payroll Processing/Human Resources Information System (HRIS):

 

• Assist in the preparation and processing of payroll for employees.
• Ensure accurate and timely distribution of salaries and benefits.
• Address payroll-related inquiries and discrepancies.
• Ensure supervisors approve appropriate timecards.
• Communicate with employees regarding payroll-related matters.
• Ensure compliance with relevant labor laws and regulations.
• Prepare reports related to payroll and employee data.
• Works with the Finance Department to ensure deductions and advances are processed timely.
• Helps run organizational payroll; reconciles substitute time with teacher FTO with division assistants, ensures supervisors complete spreadsheet approval, punch change requests, etc., and monitors non-exempt employee hours/overtime, clocking in/out, etc.
• Manage and maintain all employee files.
• Maintain HRIS (currently Paycom) and safeguard confidential information.
• Complete verification of employment requests.
• Ensure completion of all onboarding/orientation for new hires.
• Ensure completion of offboarding for departures.

Benefits Administration:

• Perform benefits administration (claims resolution, change reporting, open enrollment, Workers Compensation, COBRA, FAMLI, FMLA, 401K, etc.).
• Approve invoices for payment and send to the Finance Department as needed.
• Respond to employee inquiries regarding benefits and assist in enrollment processes or direct them to the appropriate person as needed.

People Operations:

• Ensure IT/faculty support/Licensing have updated New Hire information in their calendars.
• Update New Hire orientation schedule.

• Contact previous employers for verification of employment as needed.
• Post jobs on requisite sites based on positions open.
• Gather references on behalf of hiring managers as needed.
• Maintain and manage files for open positions.
• Help maintain accurate and up-to-date employee records and files in Drive.
• Manage the onboarding and offboarding process for employees.

• Assist in the improvement, development and implementation of HR policies and procedures.
• Assist in the preparation and distribution of internal communications.

 

Other

• Participates in administrative staff meetings and attends other meetings and seminars.
• Serves as an Alternate Responsible Officer (ARO) for J-1 Visa Sponsorship and assists the visa program as needed.
• Other duties as assigned.

Knowledge, Skills, Abilities, & Personal Characteristics we are looking for:

We are looking for people who support our mission and values and want to join us in creating a nurturing, supportive, and caring environment for our students. We take great pride in how much our students love to be at our school and with our staff; a true desire to create an environment where our students are known and cared for is imperative for any candidate. Being kind, compassionate, and open-minded and having a team-first mentality are characteristics integral for anyone joining our community.

 

The ideal candidate will possess the following qualifications (preferred, not required):

• 1-2 years’ experience in Human Resources
• Previous experience in a school or other not-for-profit.
• Experience with Information Systems, Microsoft Suite (especially MS Excel), Google Suite
• Bachelor’s degree in related field
• US Permanent Resident/US Citizen (required for J-1 Visa ARO service)

 

The ideal candidate will possess the following characteristics:

• A person of great integrity who can build trust within the team.
• Ability to work independently and to interact with other departments and staff levels to meet organizational needs
• A sense of innovation and entrepreneurship.
• Ability to communicate on a professional level with groups and individuals across the school and with external constituents.
• Strong interpersonal skills with an ability to exchange information using tact and maintain high levels of confidentiality
• Sense of humor used effectively to maintain personal and team morale.
• Committed to own professional growth and the professional growth of the staff.
• High levels of motivation and a positive attitude.

• English proficiency with excellent verbal and written communication skills
  • Level B2 required, C1+ preferred (based on Common European Framework of References for Languages) or equivalent certification such as TOEFL or IETLS.
• Demonstrate a commitment to diversity, equity, inclusion, and belonging through continuous development, modeling inclusive behaviors, and proactively managing bias.
• Eagerness to engage with co-curricular, extra-curricular, school community, and PTO activities that promote the school’s programs and reputation
• Lived experience, including international work experience, and an appreciation and respect for all cultures
• Collaborative, team-oriented, globally- and open-minded, innovative, and compassionate
• Professionalism, punctuality, reliability, and an ability to exercise sound judgment and analytical and problem solving skills
• Technological and computer competency (Google Suite, database management, etc.)
• Must be a US Citizen to serve as J1 Alternate Responsible Officer

 

Physical Demands/Work Environment: 

• Regularly lift and /or move up to 10 pounds
• Occasionally lift and/or move up to 25 pounds
• While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
• The employee may occasionally be required to bend, stoop or kneel.

 

Location and Schedule:  This position would be eligible for limited remote work. This is a Full-Time Position. Employees must be based in the Denver, CO vicinity. Work hours between 8am and 5pm, M-F. 

 

Benefits (please see ISDenver benefits summary information here):

 

• Generous Time Off: 
  • Paid leave for all full-time staff: Thanksgiving break (3 days), winter break (2 weeks), 4th of july week (1 week)
  • Year Round Administrative staff: FTO accrued starting first day of work, 20 days FTO/year as base FTO
  • FTO encompasses most time off such as sick, personal, and vacation time
• Cigna Medical, Dental and Vision insurance with significant school contribution to Medical and Dental
• Employer-paid Life, Long- and Short-Term Disability Insurance, Life Insurance, and AD&D
• Supplemental insurance available through Colonial
• Employer contribution to 401k regardless of employee participation
• Partial tuition remission and discounted co-curricular clubs for children enrolled at ISDenver
• Discounted summer and break camps for children of full-time staff (ISDenver enrollment not required)
• J-1 visa sponsorship
• Relocation allowance
• Free daily lunch
• Professional Development opportunities
• Staff appreciation and cultural celebration events
• ...and more! 

Interviews: Candidates selected for interviews will be contacted directly. Interviews may be conducted in person, by telephone or via video conferencing. Only applicants to be invited for an interview will be contacted; no phone calls or emails, please. ISDenver does not consider nor save information sent for non-posted positions.  Apply here.

 

Notes: 

• Job descriptions are not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.
• All employees are required to undergo, at minimum, a Colorado Department of Human Services required background check prior to employment.  Certain positions may require more extensive background checks.
• Racism, misogyny, classism, ableism, homophobia, and transphobia do not represent the values of ISDenver and will not be tolerated.

 

ISDenver celebrates diversity and values the strengths that come with having a diverse community. People of color, LGBTQIA+ candidates, and people from other historically marginalized communities are strongly encouraged to apply. ISDenver is an equal opportunity employer and does not discriminate on the basis of race, color, ethnicity, religion, age, sex, sexual orientation, gender identity or expression, physical or mental disability, or any other characteristic protected by law.