Apply by: September 18th
Start Date: October 14th
Send resume and cover letter: to [email protected]
Position Overview:
The Bookkeeper provides essential bookkeeping, administrative, and clerical support. This position is responsible for maintaining accurate financial records, maintaining the general ledger, student billing and re-enrollment processes, managing accounts payable and receivable, billing for summer camp, and liaising with programs such as the Denver Preschool Program (DPP).
Reports to: Business Manager and Head of School
Schedule: 24 hours per week in person, as agreed upon, year round 12 month contract
Key Responsibilities
The following responsibilities include but are not limited to:
School Values & Culture
-
Demonstrate a commitment to Paddington Station’s mission, values, and community standards.
-
Contribute to a positive and respectful workplace.
Financial Operations
-
Set up and maintain all student accounts in the school’s billing system; issue timely and accurate billing statements.
-
Collect, record, and deposit tuition and other income; reconcile payments in billing and/or general ledger systems.
-
Monitor and follow up on delinquent accounts; communicate with families as needed.
-
Record all contributions (restricted and unrestricted) and miscellaneous income.
-
Manage accounts payable: verify invoices, prepare weekly checks, and ensure timely and accurate disbursement.
-
Reconcile bank accounts monthly.
-
Maintain accurate records of all financial transactions (digital and hard copies).
Enrollment & Tuition Support
-
Assist with mailing and tracking enrollment and re-enrollment contracts and deposits.
-
Support the financial aid process: manage documentation, assist with communication, and ensure accurate billing.
Compliance & Reporting
-
Collect W9 forms from vendors and distribute tax forms.
-
Serve as the primary point of contact for the Denver Preschool Program (DPP) and the Colorado Child Care Assistance Program (CCCAP)
School Community Support
-
Support financial operations for school-wide events, fundraisers, the annual auction, and Paddington Family Association initiatives.
-
Process teacher reimbursements.
-
Maintain accurate records of classroom budgets and provide monthly updates for all budget line items.
General Administration
-
Provide clerical support, including word processing, answering phones, filing, copying, and responding to financial inquiries.
-
Perform other duties as assigned by the Business Manager or Head of School.
Qualifications & Requirements
Education & Experience
-
Bachelor’s degree in accounting, finance, or a related field (preferred)
-
Experience in bookkeeping, accounting, or business office support
-
Proficient in QuickBooks Desktop and/or QuickBooks Online
Skills & Attributes
-
High level of accuracy, attention to detail, and ability to meet time-sensitive deadlines
-
Ability to multi-task and stay organized in a fast-paced environment
-
Excellent verbal and written communication skills
-
Ability to maintain discretion and confidentiality
-
Professional, motivated, collaborative, and approachable demeanor
Compensation & Benefits
-
$35-$45 per hour based on experience and education
-
100% employer paid benefits. Paddington pays 100% of medical, vision, dental, short term disability, and life insurance for employees who work 24 hours or more per week (cost benefit to employee is approximately $10,500)
-
Health plans including health saving accounts or flex spending accounts
-
Retirement plan employer match of 3% of salary (eligible after one year of service and 1000 hours worked)
-
10 Days of personal/sick time off (pro-rated for those working under 40 hours)
-
School breaks and other various days off, as approved by the Head of School
-
Tuition Remission for employee children
