Reception and Marketing Assistant
September 6, 2024
Job Description
Position Title: |
Front Office Receptionist/Admin Asst |
Prepared/Revised Date: September 4, 2024 |
Reports To: |
Chief Enrollment & Strategy Officer |
FLSA Status: Non-exempt |
Department: |
Administrative |
Job Type: Full Time Type: 10 1/2 months |
Position Summary: This position coordinates all aspects of the front desk at BCD including welcoming visitors, liaison with the school nurse, working closely with the school Registrar, and supporting the Chief Enrollment & Strategy Officer (CESO). It is also responsible for various aspects of the school’s communication and social media.
RESPONSIBILITIES & DUTIES
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Welcome all visitors and provide excellent customer service; create a positive first impression of BCD.
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Answer phones, organize and maintain the lobby, art nook and Resource Room.
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Point person for issues with copy, laminating and other business machines, order supplies.
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Coordinator, with support from the Registrar, for monthly citizen awards, awards assembly, and graduation plaques and diplomas. This includes ordering, inviting parents, and working with the Heads regarding timing, nominations, and announcements.
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Maintain Lost and Found for the school.
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Maintain inventory and order all BCD logo paper materials such as letterhead, envelopes, and business cards.
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Receive and sort mail, maintain postage meter and related supplies.
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In collaboration with CESO, act as a campus photographer, create pictorial portions of social media posts; gathering pictures from campus classroom activities, athletic events from coaches and parents. Create videos of BCD campus life.
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Publish the weekly Bulldog Bulletin via ParentSquare by soliciting entries from BCD staff, faculty, and the Parents' Association.
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Other duties as assigned by the CESO.
Additional Duties: Provide back-up support to the School Nurse including medication management. Support the Registrar with various event preparations.
JOB QUALIFICATIONS
Experience & Education
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Three years of related administrative experience; independent schools or related setting preferred
Knowledge, Skills & Attributes
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A welcoming, friendly and outgoing personality
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Demonstrate proficiency in project management and ability to manage multiple priorities
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Excellent written, verbal, and visual communication skills
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High professional and ethical standards for handling confidential data
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Possess the characteristics of empathy, innovation, and problem solver
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Demonstrate punctuality, timeliness, boundary setting, and strong work ethic
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Committed to cultivating a diverse, equitable, and inclusive community
PHYSICAL REQUIREMENTS & WORKING CONDITIONS
The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Requirements
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Frequently required to sit, stand, walk, talk, hear and see
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Ability to walk campus
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Valid driver’s license and ability to pick up materials from off campus locations
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Occasionally required to lift up to 25 lbs.
Mental Functions
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Frequently required to compare, analyze, communicate, coordinate, instruct, and evaluate
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Occasionally required to synthesize and compute data
Working Conditions
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Occasional exposure to outdoor weather conditions