NOW HIRING: Business & Operations Manager

Reports To: Head of School

Works Closely With: Administrative Team, Faculty, School Accountants and Auditors

Position Overview

The Business & Operations Manager is the operational backbone of Denver Academy of Torah. This role is responsible for the day-to-day financial operations, human resources administration, and school operations that keep DAT running smoothly and efficiently. Working in close partnership with the Head of School and the school's accountants, the Business & Operations Manager ensures that the school's financial systems are accurate, its people are supported, and its operations are well-managed.

The right candidate is someone who owns the numbers - proactively spotting overpayments, missed payments, and budget variances before they become problems. This is not a passive record-keeping role; it requires someone who is constantly asking whether the school is being faithful to its budget and who takes personal ownership of keeping costs under control.

This is a hands-on, detail-oriented role for someone who takes pride in strong follow-through and thrives in a mission-driven environment. For the right candidate, there is opportunity over time to grow into higher-level financial leadership - including forecasting, financial modeling, and preparation of annual budget drafts.

Key Responsibilities

1. Financial Operations

• Process semi-monthly payroll accurately and on time via Gusto
• Manage all accounts payable - invoices, reimbursements, expense reports, and weekly check runs via Bill.com
• Manage accounts receivable and student billing through FACTS, including tuition collection and delinquency follow-up
• Set up, monitor, and deactivate family accounts in FACTS; input tuition, credits, and incidentals
• Enter weekly tuition deposits and maintain accurate enrollment and admissions data
• Perform monthly bank statement reconciliation and credit card review
• Actively monitor expenditures and payments against the approved budget - flagging overpayments, missed payments, unexpected variances, and cost overruns to the Head of School in real time
• Provide timely, accurate financial data to the Head of School and the school's external accountants to support monthly close and financial reporting
• Coordinate tuition remission and support the Tuition Assistance process in collaboration with the TA Committee
• For the right candidate, opportunity exists to grow into higher-level financial leadership over time - including cash flow forecasting, financial modeling, and preparation of annual budget drafts in collaboration with the Head of School

2. Human Resources

• Onboard new hires: payroll setup, background checks, system entry, and employment agreements
• Maintain employee records, time-off tracking, and faculty absence calendars
• Administer benefits enrollment, configuration, and annual renewal
• Coordinate staff employment agreements as directed by the Head of School
• Support security licensing, volunteer background checks, and staff safety training compliance

3. School Operations

• Serve as primary liaison to facilities and key vendors
• Manage purchasing approvals and supply ordering
• Coordinate DPH property tax exemption filing and grant documentation
• Manage key bank accounts and support endowment fund transfers
• Support the annual audit process
• Assist with field trips, team travel logistics, and other operational needs as directed by the Head of School

4. Communication & Collaboration

• Work closely with the school's external accountants and auditors to ensure the accuracy and timeliness of all underlying financial data
• Communicate professionally and sensitively with families on billing and financial matters
• Collaborate with the administrative team and respond to faculty and staff operational needs
• Participate in staff meetings and school events as a visible and supportive member of the DAT community

Qualifications

• Bachelor's degree preferred; coursework or certification in accounting, business, or nonprofit management a plus
• Minimum 3 years of experience in financial operations, school administration, or nonprofit management
• Familiarity with payroll platforms (Gusto preferred), tuition management systems (FACTS preferred), and QuickBooks or similar
• Strong attention to detail and consistent follow-through
• Demonstrated ability to monitor budgets, identify discrepancies, and flag financial risks proactively

Key Skills & Attributes

• A financial hawk - someone who owns the numbers, asks hard questions, and does not let errors or overruns slip through unnoticed
• Organized, proactive, and reliable - this role is the foundation of the school's operational integrity
• Comfortable managing multiple systems and competing priorities in a fast-paced school environment
• Warm and professional in communications with families on sensitive financial matters
• Discreet in handling confidential personnel and financial information
• Aligned with DAT's mission and Jewish community values; Jewish literacy a plus but not required

Compensation

$75,000–$85,000, commensurate with experience. Benefits include individual health coverage and school holidays.

NOW HIRING: Business & Operations Manager

Reports To: Head of School Works Closely With: School Accountants and Auditors, Administrative Team, Faculty Compensation: $75,000–$85,000 + Benefits

About Denver Academy of Torah

Denver Academy of Torah (DAT) is a Modern Orthodox K–12 Jewish day school in Denver, Colorado, committed to academic excellence, Torah values, and nurturing the next generation of proud, compassionate Jewish leaders. Alignment with DAT's mission and Jewish community values is important; Jewish literacy is a plus but not required.

The Mission

The Business & Operations Manager is the operational backbone of Denver Academy of Torah. We are looking for a Financial Steward - someone who doesn't just record numbers but truly owns them. You will treat the school's resources with the utmost care, proactively identifying budget variances, spotting overpayments, and ensuring our financial systems are as lean and effective as possible. This is a hands-on, detail-oriented role for someone who thrives in a mission-driven environment and takes personal ownership of keeping costs under control.

For the right candidate, there is opportunity over time to grow into higher-level financial leadership - including cash flow forecasting, financial modeling, and preparation of annual budget drafts.

Key Responsibilities

1. Financial Stewardship & Insights

• AP/AR: Manage the full cycle of accounts payable and receivable - invoices, reimbursements, expense reports, and student billing through FACTS, including tuition collection and delinquency follow-up
• Payroll: Ensure accurate, timely semi-monthly processing via Gusto; administer benefits configuration and enrollment
• Budget Oversight: Actively monitor expenditures against the approved budget - flagging variances, overpayments, missed payments, and cost-saving opportunities to the Head of School in real time
• Financial Integrity: Partner with the school's external accountants and auditors to ensure accurate, timely data for monthly closes and annual audits; perform monthly bank statement reconciliation and credit card review
• Tuition Assistance: Coordinate tuition remission and support the TA process in collaboration with the TA Committee
• Growth Path: Potential to evolve into higher-level financial leadership, including cash flow forecasting and annual budget drafting

2. HR & People Operations

• Manage new hire onboarding: payroll setup, background checks, system entry, and employment agreements
• Maintain employee records, time-off tracking, and faculty absence calendars
• Administer benefits enrollment, configuration, and annual renewal
• Coordinate staff employment agreements as directed by the Head of School

3. School Operations

• Vendor Liaison: Serve as the primary point of contact for facilities, purchasing approvals, and key vendor relationships
• Logistics: Support grant documentation, DPH property tax exemption filing, school safety compliance, endowment fund transfers, and other operational needs as directed by the Head of School
• Assist with field trips, team travel logistics, and school events as needed

Who You Are

• A Financial Hawk: You don't wait for a report to find an error - you ask the right questions daily to ensure fiscal health and do not let mistakes or overruns slip through unnoticed
• Proactive & Insightful: You spot problems before they become crises and communicate them clearly and promptly
• Systems Proficient: Experienced with Gusto, FACTS, and QuickBooks or similar platforms
• Ethical & Discreet: You handle sensitive family financial matters and personnel files with total confidentiality and professional warmth
• Organized & Reliable: Strong follow-through and the ability to manage multiple priorities in a fast-paced school environment
• Experienced: 3+ years in financial operations, school administration, or nonprofit management; Bachelor's degree preferred