Job Title:  Annual Fund & Operations Manager

Department: Advancement & External Relations

FTE/ Benefits Status: Full Time, Exempt, Benefitted

Supervisor: Senior Director, Advancement and External Relations

Visa Eligibility:  Not eligible

International School of Denver (ISDenver) is an independent school that teaches the curricula and fulfills the highest educational standards of the United States, China, France, and Spain to prepare its students to thrive in a diverse and competitive global society.  ISDenver is a prestigious International Baccalaureate World School offering immersion bilingual international education from PreK-G8, and is accredited by the Association of Colorado Independent Schools (ACIS) and participating governments. To learn more about ISDenver, please visit our website.

Staff and Faculty members are the cornerstone of our school. In addition to driving the school’s operations, they must also embody the school’s values and believe in the school’s mission:

ISDenver Values: Diversity, Integrity, Compassion, Responsibility, Perseverance

ISDenver Mission: Our inclusive, globally minded community develops highly motivated and academically successful bilingual learners who are inter-culturally adept and make positive contributions in a complex world.

Position Summary:

The Annual Fund & Operations Manager is primarily responsible for designing, planning, and executing ISDenver’s annual fund program while managing and enhancing process-driven routines for all backend advancement operations, data systems, and gift processing. This role ensures that all constituent, donor, and gift records are accurate and that platform managements, segmented appeals, and gift processing run efficiently. This team member works independently and in collaboration with the AER team, administrative peers, and volunteers to help drive sustainable philanthropic culture and revenue growth that continuously builds trust with all community members and moves our school forward. 

Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Don’t meet every single requirement? Studies have shown that people of color and people who do not identify as cisgender men are less likely to apply to jobs unless their experience specifically matches the qualifications. At ISDenver we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply. You may be just the candidate we are looking for!

• Annual Fund Management: Plan, design, and execute the school’s annual fundraising program, including managing segments, appeals, timelines, and communications.

• Gift Processing, Acknowledgment, and Stewardship: Execute structured workflows to record, process, and acknowledge all contributions, donations, pledges, payments, and stewardship communications to ensure robust, donor-centric records in the CRM.

• Data Integrity & CRM Management: Maintain overall accuracy of constituent, volunteer, and donor records through regular entry, updates, and targeted data cleanup projects.

• Financial Reconciliation & Compliance: Reconcile fundraising records with business office colleagues and provide documentation/backup to support annual audits.

• Alumni Relations: Design and implement systematic data workflows within the CRM to track alumni transitions, maintain updated contact information, and capture long-term engagement milestones. 

• Digital Platforms: Design and produce online donation forms and manage external fundraising platforms, centering user experience.

• Reporting & Analytics: Design and produce fundraising reports, queries, and lists for the AER team, administration, and board committees, tracking metrics over time.

• Gala & Event Operations: Design the annual fundraising gala budget, ticketing and giving platforms, managing ticket/sponsorship sales, auction packages, and donations. Review and source competitor event platforms every ~3 years.

• Volunteer Coordination: Partner with parent volunteers to effectively engage our community in ways that extend the bandwidth of the advancement team, particularly as part of the annual spring gala fundraiser.

• Communications Support: Draft content for weekly E-News, annual appeals, the community giving webpage, and gala collateral, coordinating with Advancement, Communications, and Engagement peers on design and delivery.

• Benchmarking: Compile and submit annual benchmarking surveys to local and national independent school organizations.

Knowledge, Skills, Abilities, & Personal Characteristics we are looking for:

We are looking for people who support our mission and values and want to join us in creating a nurturing, supportive, and caring environment for our students. We take great pride in how much our students love to be at our school and with our staff; a true desire to create an environment where our students are known and cared for is imperative for any candidate.

Minimum Qualifications

• 2-5 years of annual fund and data entry and management experience.

• College degree or equivalent experience.

• Fluent in English with preference for multilingual capabilities. 

• Level B2 required, C1+ preferred (based on the CEFoRfL) or equivalent certification such as TOEFL or IELTS.

• High level of proficiency working with Google Suite, particularly Google Sheets.

• Utmost discretion with regard to confidential, personal information. 

• Deadline- and detail-oriented in a fast-paced, nimble environment.

• Ability to work well both independently and as part of a high-functioning team, including providing direction to others when needed.

• Strong writing, speaking, customer service, and time management skills.

• Demonstrate a commitment to diversity, equity, inclusion, and belonging through continuous development, modeling inclusive behaviors, and proactively managing bias.

• Lived experience in multicultural settings, including international work experience, and an appreciation and respect for all cultures

• Collaborative, team-oriented, globally- and open-minded, innovative, and compassionate

• Professionalism, punctuality, reliability, and an ability to exercise sound judgment and analytical and problem solving skills

Additional Skills We are Seeking

• Philanthropic and engagement-focused mindset, committed to the spirit of fundraising and charitable giving. 

• Proven organizational, analytical, and problem-solving skills.

• Proven success achieving goals and delivering results. 

• Commitment to life-long learning and growth.

• Ability to see what needs to be done and to take initiative in doing it.

• Strong aptitude for self-taught familiarization with internal data platforms.

• Ability to build trust and develop relationships with the school’s diverse constituency groups, including staff, families, donors, and external partners.

• Experience in the non profit sector.

Physical Demands/Work Environment: 

• Regularly lift and/or move up to 10 pounds

• Occasionally lift and/or move up to 25 pounds

• While performing the duties of this job, the employee is regularly required to sit, stand; walk; use hands to handle; reach with hands and arms and see, talk and hear 

• Exposure to natural elements such as heat and cold

• The employee may occasionally be required to bend, stoop or kneel

Visual & Environmental Demands:

• Required to use digital displays (e.g., computers, projectors, tablets, monitors) for ~6-8 hours per work day to perform [tasks like planning, grading, or communication].

• Ability to work in environments with standard overhead lighting, including fluorescent or LED fixtures.

• Ability to function effectively in environments with moderate to high noise levels (e.g., classrooms, musical performances, lunchroom(s), crowded hallways).

Cognitive & Executive Demands:

• Ability to manage multiple projects simultaneously and pivot between tasks as needed.

• Ability to process and follow complex, multi-step instructions provided in both verbal and written formats.

• Capacity to maintain professional boundaries and engage in regular 1:1 or group interactions with students, staff, and the public.

Location and Schedule:  Expected work hours are ~8:00 am-4:00pm, M-F; you may have to work outside of these hours periodically. This job has some remote work flexibility. All employees must be based in the greater Denver metro area of CO.

Benefits (please see ISDenver benefits summary information here):

• Generous Time Off: 

• Paid leave for all full-time staff: Thanksgiving break (3 days), winter break (2 weeks), 4th of july week (1 week)

• Year Round Administrative staff: FTO accrued starting first day of work, 20 days FTO/year as base FTO

• FTO encompasses most time off such as sick, personal, and vacation time

• Cigna Medical, Dental and Vision insurance with significant school contribution to Medical and Dental

• Employer-paid Life, Long- and Short-Term Disability Insurance, Life Insurance, and AD&D

• Supplemental insurance available through Colonial Life

• Discretionary employer contribution to 401k regardless of employee participation

• Tuition remission and discounted co-curricular clubs for children enrolled at ISDenver

• Discounted summer and break camps for children of full-time staff (ISDenver enrollment not required)

• J-1 visa sponsorship

• Relocation allowance 

• Free daily lunch

• Professional Development opportunities

• Staff appreciation and cultural celebration events

Salary Range: $65,000 - $70,000

To Apply:  Applications are only accepted via ISDenver’s online employment portal.

Interviews: Interviews may be conducted in person, by telephone or via video conferencing. Only applicants to be invited for an interview will be contacted; no phone calls or emails, please. ISDenver does not consider nor save information sent for non-posted positions. 

Notes: 

• Job descriptions are at. not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

• All employees are required to undergo, at minimum, a Colorado Department of Human Services required background check prior to employment.  Certain positions may require more extensive background checks.

• Racism, misogyny, classism, ableism, homophobia, and transphobia do not represent the values of ISDenver and will not be tolerated.

ISDenver celebrates diversity and values the strengths that come with having a diverse community. People of color, LGBTQIA+ candidates, and people from other historically marginalized communities are strongly encouraged to apply. ISDenver is an equal opportunity employer and does not discriminate on the basis of race, color, ethnicity, religion, age, sex, sexual orientation, gender identity or expression, physical or mental disability, or any other characteristic protected by law.