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Business Operations Manager

June 2, 2025 - July 1, 2026

Business Operations Manager

Full-Time Administrative Position for the 2025–2026 School Year 

 

Business Operations Manager
Location: Boulder, Colorado
Employment Type: Full-Time, Onsite
Reports To: Head of School

Mackintosh Academy – Boulder, an independent K–8 IB World School, is seeking a Business Operations Manager for the 2025–2026 school year. Mackintosh is a co-educational school dedicated to serving gifted students through a values-based, globally minded, and inquiry-driven program. Mackintosh Academy presents an exceptional opportunity to work with bright, dedicated, and creative students and colleagues in a highly innovative and naturally beautiful setting.

This is an exciting opportunity for a highly motivated, efficiency-minded, and mission-aligned individual to help strengthen and streamline our school’s operations while contributing as a key member of our collaborative administrative team.

Position Summary

The Business Operations Manager plays a vital role in supporting both the daily operations and long-term sustainability of Mackintosh Academy - Boulder. Working closely with the Head of School and external financial partners, this position oversees human resources, internal financial systems, risk management, facilities, and technology. This is a hands-on role ideal for someone who thrives in a dynamic, collaborative, and values-driven environment.

Key Responsibilities

Business Operations (60%)

Business Office Support:

  • Serve as internal liaison to the school’s outsourced bookkeeping and CFO teams; ensure accurate coding, timely invoice submission, and reliable financial reporting

  • Manage internal business functions including credit card app management, purchasing, vendor contracts, insurance renewals, and compliance calendars

  • Support annual budgeting process and monitor actuals-to-budget throughout the year in collaboration with the Head of School and CFO

  • Oversee tuition tracking, payment plans, and liaise with families regarding billing questions

  • Ensure compliance with licensing, safety regulations, emergency preparedness protocols, and accreditation standards

  • Assist with grant and donation tracking as needed

Facilities Oversight

  • Directly manage the school’s Facility Manager who oversees daily maintenance, cleaning, and operations

  • Collaborate with the Head of School and Facility Manager to plan and implement long-range facilities maintenance and capital improvements

  • Oversee renovation and improvement projects; coordinate setup for meetings and events, including AV/tech needs; support staff training in facility use

  • In conjunction with Facility Manager, coordinate vendor scheduling for repairs, maintenance, and safety inspections

Technology Oversight

  • Oversee the school’s technology program, ensuring that classroom and staff technology needs are met

  • Provide oversight of the school’s external IT vendor; conduct annual vendor assessments

  • Manage the Blackbaud database system, including account setup, staff and family training, and ongoing system optimization

Human Resources (30%)

  • Serve as the primary HR contact for all staff; co-lead hiring processes in collaboration with hiring managers by overseeing job postings, applicant tracking, compliance requirements, and hiring best practices

  • Coordinate onboarding, benefits administration, and ensure adherence to HR policies and employment regulations

  • Source and attend relevant HR training; serve as liaison to Employers Council, the school’s external HR consulting partner

  • Maintain accurate personnel records and ensure compliance with employment laws and school policies

  • Coordinate payroll and benefits administration with third-party providers

  • Guide annual contract renewals and compensation adjustment letters

  • Support performance management systems, professional development logistics, and employee relations

Administrative Support (10%)

  • Serve as a member of the Administrative Team, which includes additional committee work such as serving on the Tuition Assistant committee, as well as the Risk Management committee

  • Support, maintain, and offer improvements to  key administrative systems and school operations

  • Coordinate allocation and scheduling of school resources (e.g., classrooms, transportation, shared equipment)

  • Provide administrative oversight of after-school programs and employees; serve as administrator on duty during aftercare and assist with end-of-day building closure

  • Promote and support a school culture rooted in collaboration, communication, and inclusion

  • Perform additional duties as assigned by the Head of School

Qualifications

  • Bachelor’s degree in business, nonprofit management, HR, or related field required; advanced degree or relevant certification a plus

  • 3–5 years of experience in business operations,  HR, or administration (school or nonprofit setting preferred)

  • Working knowledge of employment law and HR best practices, or willingness to learn.

  • Experience collaborating with outsourced finance and/or payroll teams

  • Proficiency in Google Workspace and Excel; experience with QuickBooks,  HRIS systems, and school databases (e.g., Blackbaud) strongly preferred

  • Excellent communication, discretion, and organizational skills

  • Commitment to the values of equity, inclusion, and community

Compensation & Benefits

  • Salary range: $65,000–$80,000, commensurate with experience

  • Health, vision, and dental insurance

  • Retirement plan with employer contribution

  • Tuition remission for eligible children as per school policy

  • Generous paid time off, including school holidays and summer flexibility

To Apply

Please submit your cover letter, resumé, and supporting materials to [email protected], Attn: Jess Dauchy, BUSINESS OPERATIONS MANAGER. The application deadline for this position is Monday, May 12, 2025.

Mackintosh Academy- Boulder is an equal opportunity employer that does not discriminate in employment opportunities

 or practices because of race, color, religion, gender identity, sexual orientation, familial and marital status, age,

 socio-economic status or disability. Mackintosh Academy- Boulder is committed to fostering justice, equity, diversity and

 inclusion among our employees, school community and beyond. We welcome applicants from diverse backgrounds to

 apply and are committed to creating a welcoming and inclusive workplace that promotes a sense of belonging for all. We

 encourage you to read the school’s BeJEDI Commitment Statement.

For more information about Mackintosh Academy Boulder, visit our website.

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