Data Systems and Advancement Coordinator 

Aspen Country Day School 

Full Time, Exempt 

Position Summary

Aspen Country Day School seeks a strategic, highly motivated and detail-oriented Data Systems and Advancement Coordinator. This position will embrace the school’s technology tools to create an outstanding user experience for current parents,  prospective parents, faculty, students, and donors. 

The Data Systems and Advancement Coordinator is responsible for the organization, maintenance, presentation, interoperability, and analysis of the school’s data across all areas of school operations, with particular attention to academic and advancement data needs. The role is a blend of hands-on data entry and higher-level systems thinking. 

This position oversees the school’s enterprise data architecture: enrollment management system (EMS), student information system (SIS), learning management system (LMS), business office and HR platforms, communications and development databases. 

The Data Systems and Advancement Coordinator brings diplomacy and experience in complex systems to an ongoing project to improve and streamline the school’s enterprise use of technology. After a period of familiarization with existing systems, this role will help evaluate and update the school’s business practices to strengthen the way data is entered, maintained, and reported, to ensure that the school is fully utilizing its available technology.

This position will be part of an interdisciplinary team to begin implementation of an updated set of technology tools in the 2026-27 school year. During the conversion, this role will be responsible for managing data migration, establishing necessary APIs, and training platform users. After ensuring a successful rollout in 2027-28, this position will be charged with continuously monitoring and recommending improvements of data systems for subsequent years.

About Aspen Country Day School 

This Preschool through Eighth Grade school is known for its intentional approach to challenging and nurturing children as they build confidence, resilience, and joy in learning. Vibrant academic, arts, and outdoor programs led by dedicated teachers give students a solid foundation for lives of meaning and purpose. At its campus in the heart of the Rocky Mountains, the school welcomes approximately 300 students from throughout the Roaring Fork Valley. It is accredited by the Association of Colorado Independent Schools and a member of the National Association of Independent Schools. Visit www.aspencountryday.org to learn more. 

Salary 

The wage rate for this position will include a salary range of $60,000-$90,000 and will be commensurate with experience. 

This is a full-time position with health, dental, vision, disability insurance and retirement plan offerings. 

Essential Functions

• Collaborate with colleagues across the school to serve data needs, with particular emphasis on collaboration with the Manager of Information and Education Technology.

• Assist with day-to-day gift processing and maintenance of donor records, including data entry, recording, processing, and acknowledging all contributions to the school.

• Assist with development events as a full member of the Advancement Team. 

• Produce lists for mailings, both print & digital, nametags for events, etc. 

• Maintain all academic records including transcripts, report cards, and records requests for students and alumni; manage assessment reporting in student information system (currently Blackbaud); manage integrations for various solutions in use at the school (such as NWEA, Acadience, Raptor, SchoolPass, IXL, Magnus Health, etc.); build and maintain daily academic schedule in collaboration with division heads.

• Interface with the admissions/financial aid data process (currently housed in Blackbaud, Clarity, and Blackbaud Tuition Management) to improve functioning of systems and ensure clean entry of records upon enrollment. 

• Assist in improving the functionality of systems that serve current & future customers/parents (currently Constant Contact, WordPress, ParentSquare, SmugMug, SchoolPass).

• Maintain Blackbaud as the main “database of record” for academic and administrative use through June 2028, all while participating in data design, migration, and setup of integrations for any new platform(s) by July 1, 2028.

• Leverage school data housed in various systems to create reports to inform school decision making.

• Coordinate and lead orientations, workshops, and training for faculty and staff on the day-to-day use of systems and best practices for success.

• Stay current on new trends in technology including AI, data privacy, security, and interoperability.

• Interface with vendors as needed to resolve issues and maintain relationships.

Other duties as assigned. 

Education, Qualifications & Experience

• A Bachelor’s degree is required, preferably in data science, information management, or a related field.

• Experience working with multiple platforms in an educational setting is preferred. 

• Expertise in using Google Workspace for Education, particularly to support data management, is required. 

• Broad understanding of non-profit fundraising and the technology tools available to development offices.

Preferred Skills and Competencies

• Extremely well organized and detail oriented.

• Fundamental knowledge of network and IT infrastructure, and familiarity with a variety of hardware and software platform and solutions.

• Ability to toggle between daily detail-focused tasks and higher-level strategic problem solving.

• Puzzle-solving mindset, with passion for accuracy and precision.

• Strong communication skills, written and in person, and ability to clearly convey complex information.

• Proactive problem-solving skills and the ability to manage multiple priorities.

• Commitment to data integrity and privacy.

• Commitment to ongoing professional development in the field of educational administration and data management.

• A team player with strong interpersonal skills to productively, professionally and empathetically communicate with students, parents, the entire school community and a wide variety of school constituents.

• Commitment to positive and active participation in the life of the school.

Expectations 

This is a full-time position that begins in summer 2026. The standard schedule is 7:45 am to 3:45 pm, with 2 faculty/staff meetings per month until 4:30 pm, although meetings may require additional time. Additionally, all staff members share day-to-day duties. Occasional evening and weekend commitments are required throughout the school year. 

 

NOTE: This position requires a pre-employment criminal background check. Employment is contingent upon successful completion of a criminal background check.

Physical Demands

? Visual Acuity: Ability to bring objects into focus.

? Balancing: Maintaining equilibrium.

? Bending: Bending or position oneself to move an object from one level to another.

? Carrying: transporting or moving an object.

? Crouching: Bending body downward and forward by bending leg and spine.

? Climbing: Ascending or descending stationary objects.

? Eye/Hand/Foot Coordination: Performing work through using two or more body parts or  other devices.

? Gripping/Grasping: Ability to apply pressure with fingers and palm.

? Handling: Seizing, holding, grasping, through use of hands, fingers, or other means.

? Hearing: Perceiving and comprehending the nature and direction of sounds.

? Kneeling: Bending legs at knees to come to rest on knee or knees

? Lifting: Moving objects weighing no more than 10 pounds from one level to another.

? Pushing/Pulling: Ability to use upper extremities to exert force in order to press, draw, drag or haul objects in a sustained motion.

? Reaching: Extending the hands and arms or other device in any direction.

? Repetitive motions: Making frequent or continuous movements.

? Sitting: Remaining in a stationary position.

? Standing: Ability to sustain position for a period of time.

? Stooping: Bending body downward and forward by bending spine at the waist.

? Talking: Communicating ideas or exchanging information.

? Walking: Ability to move to traverse from one location to another.

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

This job description is designed to indicate the general nature of the work. Duties and responsibilities may change at any time with or without notice.

 

To Apply

If you are interested in this position, please submit a cover letter and resume to [email protected]. 

Aspen Country Day School  provides equal employment opportunities to applicants without regard to age, race, sex, color, religion, national origin, military status, genetic information, sexual orientation, or any other status protected by applicable law. The school's statement of diversity, equity, and inclusion is HERE.