St. Mary’s Academy

Employment Posting

Job Position: Assistant Director of Admissions

St. Mary’s Academy Overview:

St. Mary’s Academy, located in Englewood, Colorado, is Metro Denver’s premier Catholic, independent school offering rigorous academics in its co-ed lower and middle schools, and its high school for girls. St. Mary’s Academy offers a safe, yet innovative program that embraces all student backgrounds and fosters character and moral development from Preschool to Graduation.                                                                   

St. Mary’s Academy is a close community where faculty and staff serve as role models for the students in accordance with a mission to foster excellence in each child through academic achievement, spiritual development, and service. The qualities of a strong work ethic, desire for personal growth, and commitment to life-long learning that St. Mary’s Academy expects of students are likewise an expectation for faculty and staff. Each day, too, is an opportunity to live the Loretto School Values of faith, community, justice, and respect.                                                                     

St. Mary’s Academy is committed to recruiting and retaining a diverse faculty and staff who are dedicated to their profession and to the well-being and life of the St. Mary’s Academy community. St. Mary's Academy does not discriminate on the basis of age, color, sex, disability, marital status, national or ethnic origin, race, sexual orientation, or religion. This policy applies to all areas of student concerns: educational policies, admission policies (historically, high school admission is open to women only), scholarship, and grant-in-aid programs, athletic and other school-administered programs, as well as employee/personnel concerns. St. Mary's Academy is an equal opportunity employer.

Job Description:

St. Mary’s Academy seeks an Assistant Director of Admission, a full-time, 12-month, salaried position starting on or around October 1, 2025. This individual will play a key role in welcoming prospective families, guiding them through the admissions process, and supporting the overall goals of the Office of Admission.

The Assistant Director of Admission reports to the Director of Admissions and manages the administrative aspects of admissions—including database management, scheduling, communications, and event planning—while also serving as an engaging and knowledgeable representative of the Academy. This role requires excellent communication skills, a high degree of organization, and a warm, professional presence with families, students, alumni, and colleagues. Occasional evening and weekend work is required for admission events.

Major Duties and Responsibilities:

• Represent the Academy as a welcoming and knowledgeable first point of contact for prospective families.
• Manage the admissions database (Finalsite Enrollment) with accurate, up-to-date records from inquiry through acceptance.
• Schedule and coordinate parent interviews, student visits, and tours.
• Support enrollment processes, including distribution of new enrollment, re-enrollment, and financial aid contracts.
• Oversee production and distribution of admissions communications—print and digital.
• Assist in the development and implementation of admissions marketing and communications plans.
• Maintain inventory of admissions materials, publications, and event supplies.
• Plan and support admissions events (open houses, preview days, tours, school fairs), including registration, logistics, volunteers, and follow-up.
• Create reports from the admissions database to track funnel progression, re-enrollment, and attrition.
• Cultivate and maintain strong relationships with feeder schools, community organizations, and families.
• Conduct campus tours and interviews with prospective students and families as needed.
• Perform additional duties as assigned.
• Actively support and uphold the mission and values of St. Mary’s Academy.

Qualifications/Requirements:

• Bachelor’s degree required.
• At least three years of administrative experience, ideally in independent school admissions or education-related work.
• Strong proficiency in Google Suite and Excel; experience with Finalsite Enrollment or similar database preferred.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail; ability to manage multiple projects and deadlines.
• Self-starter who works well independently and collaboratively.
• Warm interpersonal skills and customer-service mindset.
• Ability to speak Spanish or another language is strongly preferred.

Salary:

The salary range for this full-time, exempt position is $60,000 - $70,000 based on experience.

Benefits:

At St. Mary's Academy, we believe that exceptional employees deserve exceptional support. That's why we offer a comprehensive benefits package designed to support both your well-being and professional growth. Our benefits include medical, dental, and vision coverage, life insurance, an Employee Assistance Program, and a retirement plan with a match after one year of employment to help you secure your future. Additionally, we provide tuition remission for your family and robust opportunities for professional development to help you continue growing in your career. St. Mary's Academy is proud to cover between 64% and 100% of employees' medical premiums and between 33% and 85% of employees' dental premiums, depending on elected enrollment, ensuring that our benefits package is both generous and tailored to meet your needs.

Apply Now:

Applications will be reviewed on a rolling basis. Qualified candidates are encouraged to apply as soon as possible, as the position will remain open until filled.

How to Apply:

Interested candidates should send a cover letter and resume to the Director of Human Resources, Lyndal Brookhart: [email protected]. No phone calls, please.