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https://recruiting.paylocity.com/Recruiting/Jobs/Details/2386388

Escuela de Guadalupe

660 Julian St.

Denver, CO 80204

(303) 964-8456

Student Services Coordinator (Bilingual)

Position dates: August-June

Position type: Full Time

Status: Exempt

Reports to: Mariella Robledo

Contact: [email protected]

Who We Are

Escuela de Guadalupe is an innovative Catholic, dual-language PK-8 school in Denver, CO. It has been recognized locally and nationally for its academic excellence and for being financially accessible to all families.

Mission Statement

We provide an academically excellent, Catholic education in English and Spanish to cultivate the next generation of community leaders.

Job Description (position specific)

Responsibilities-tangible

Working at Escuela de Guadalupe includes many different responsibilities to make a small, non-tuition driven school run effectively. As a close-knit community, we all pitch in to make this a great place to work and learn. Therefore, this description is not intended to be all- inclusive. Specific areas of responsibilities include but are not limited to the following:

Graduate Support Program

Build and maintain supportive relationships with our partner schools at the high school level
Support transitions for students at 8th grade by helping to arrange school visitations, fill out applications, apply for financial aid, register for testing and complete the registration process
Support 8th graders by helping them write and review their application essays
Inputs and maintains student data of the progress of our graduates
Hold High School night to familiarize families with possibilities (7th & 8th)
Be the point of contact for all scholarship organizations including but not limited to Daniels Fund, Challenge Foundation, Porter Billups

Main Office

Contact with a diverse group of constituents including students, staff, current and prospective families, current and prospective donors, vendors and the community at large, either in person or via email or phone
Manages the newsletter communication for families and Jupiter SMS Program
Attends administrative team meetings regularly
Attends sick or injured children and other activities that support the smooth daily operation of the school.
Assists school’s nurse and front office coordinator with managing medications and appropriate paperwork; obtains Medication Administration training if needed
Accepts payments and keeps an organized tracking system in cooperating with the director of finance, HR and business operations.
Translates documents between English and Spanish
Provides a Monthly attendance and tardiness Report to the Principal
Meets with the Principal weekly who will delegate projects to work on as they come up
Staff Development Days: Coordinate with the Principal on organization and set up the Staff Development location. Order or buy lunch/breakfast in advance to ensure timely delivery.
In coordination with the Principal, Assistant Principal, and Main Office Coordinator, create the calendar for the new school year
In coordination with the Principal and Assistant Principal, update the Librote and El Librito for each school year
In coordination with the Principal, fill out various reports requested to the school such as Title I, and Archdiocese reports

Parent Association Liaison

Work with the Parent Association and the Principal of the school to develop strategies to build community and meet family fundraising goals
Works with director of finance, HR and business operations to do deposits after Parent Association events
Manage budget and expenses for Parent Association
Maintain records of gift card inventory and scrips payments
Manage all Parent Association events and work with family committees to execute

Additional duties:

Substitute teachers for last minute teacher absences.
Supervision duties include helping with dismissal, snack, lunch, and recess when needed.
Supervising PreK siblings in the afternoon and ensuring they go home with an authorized person.
Attend all faculty and staff meetings at 7:45 to take notes and email to all faculty.
Flag Duty in the afternoons with 8th grade.
Learning Lab with Middle School
Set up of the projector, speakers and microphones during the prayer services, internal events etc.

Expectations

Support the cultural, spiritual and academic goals of the school by modeling compassion, love and care for the children at all times.
Have the patience and positive attitude to be sure that every student has an academically rich experience and fully develops their cognitive and language abilities.
Contribute to an environment of enthusiasm and dedication.
Value the integrity of both Spanish and English as tools for reasoning, problem-solving, communication and intellect. Model a respect for cultural and linguistic diversity
Truly believe that every child, without exception, can excel.
Gifted with relationships and is excited to engage with different kinds of people.
Internally motivated to move quickly and effectively with the capacity to create action and momentum even when a hard deadline is not present
Clear communication when writing and in person.
Strong listening skills
Creative and brings new and different ideas to the table, no matter the situation or issue.
Hardworking, a positive attitude and high energy
Ability to effectively manage both the big picture, and small details.
Loyal and supportive of Escuela’s mission, vision and values.

Compensation

Financial and Benefits

Competitive pay scale and benefits compensation commensurate with experience.
Professional development including staff development, conferences, specialized training and education
Tuition remittance for teacher’s children enrolled at Escuela de Guadalupe ($1,000 annual tuition)
Medical and Dental benefits
Retirement plan – 403b (once plan requirements have been met)

Work Environment and Community

Small staff and tight knit community
Direct contact with supervisors and families regularly
Community that respects both English and Spanish and the different levels of proficiency each employee, family member, or student may have
Opportunity for adults to enhance their own second language skills within a dual language environment
Environment in which one can live and continue to enhance their faith
Small class size and low student to teacher ratio

To apply or for more information please go to www.escuelaguadalupe.org/join-our-team

Requirements

Skills and Qualifications

Required Qualifications:

Associates Degree (minimum requirement)
3 years of administrative experience (minimum requirement)
Excellent language skills: Bilingual
Excellent organizational skills
Strong interpersonal and written communication skills
Reliable, strong work ethic and able to work independently
Ability to translate verbally and in writing.
Proficient computer applications including: Microsoft Office programs, simple-database software, as well as Google email, docs, and drive .
Willing to learn new computer programs or applications like Student Management Systems or other programs needed internally and externally.
Skills in collaboration and teamwork
The ability to be flexible and adaptable
Experience supervising families
Experience communicating with families
Successful completion of CBI and FBI background check.
Open to working in a Catholic Environment and respecting the Catholic faith

Preferred Qualifications:

Authentic support of culturally rich and linguistically diverse learning communities
Willing to learn new computer programs or applications used for admissions internally and externally.
Ability to manage multiple tasks simultaneously, adapt to changing priorities, manage time efficiently and meet deadlines.
Proven ability to work in a team environment, develop effective interpersonal relationships, provide superior customer service, and communicate verbally and in writing.
Competent data entry skills with ability to input information accurately; prepare and maintain detailed records, files, and reports on an ongoing basis