Annual Giving and Events Manager (English)
October 21, 2024 - November 29, 2024
Job Description
Working at Escuela de Guadalupe includes many different responsibilities to make a small, financially accessible school run effectively. As a close-knit community, we all pitch in to make this a great place to work and learn. Therefore, this description is not intended to be all- inclusive. Specific areas of responsibilities include but are not limited to the following:
Responsibilities
- This role serves as an external facing position that supports the philanthropy and admissions teams
- This role also includes managing all alumni relations programming.
Philanthropy Support
- Assist with overall development effort, including and especially development of the school’s annual fund program, the student sponsorship program, and alumni relations
- Communication with Donors/Prospects/Alumni
- Build and steward relationships with philanthropic partners by managing:
- One-on-one touchpoints
- Student sponsorship program
- Direct mail
- CO Gives Day
- Alumni Newsletters
- Align development news with marketing initiatives to have regular consistent communication with partners/alumni.
- Assist with storytelling and sharing of the mission
- Support Director of Philanthropy for special giving projects, i.e. Girls on the Run, Teacher Appreciation email campaign
- Assist with database maintenance
- Provide administrative support for the Philanthropy team
Special Events
- For all philanthropy, admissions and alumni events responsibilities include: vendor relations, contract negotiations, budgeting, timelines, logistics, materials, volunteers, planning and leading monthly committee meetings, and working with all parties day-of to ensure a smooth and successful event
- Manage 3 annual philanthropy events—Salud gala, One Child At A Time breakfast event, Golf Tournament— including sponsorships, committee recruitment and meetings
- Additionally support the Escuela 101 events held monthly at the school.
- Support admissions events – Open House, school fairs and showcases, community outreach and speaking engagements
- Have an understanding of the program and admissions process to engage with potential families and answer questions
- Alumni relations & young professional – networking happy hours, partnership opportunities (i.e. workout classes, brewery tasting)
- Organize and manage students to attend ACE events on behalf of Escuela
- Coordinate post-event follow up for all events
Volunteer Program
- Coordinate volunteer program throughout the school including: recruiting, teacher placements, trainings, background checks, orientation.
- Organize volunteer luncheon/breakfast appreciation.
- Manage relationships with High School partners and student volunteer hours/opportunities.
Expectations
- Drive for results by meeting or exceeding fundraising goals
- Support the cultural, spiritual and academic goals of the school by modeling compassion, love and care for the children at all times.
- Contribute to an environment of enthusiasm and dedication.
- Value the integrity of both Spanish and English as tools for reasoning, problem-solving, communication and intellect. Model a respect for cultural and linguistic diversity
- Truly believe that every child, without exception, can excel.
- Gifted with relationships and excited to engage with different kinds of people.
- Hardworking, a positive attitude and high energy
- Ability to effectively manage both the big picture, and small details.
- Loyal and supportive of Escuela’s mission, vision and values.
Compensation
Financial and Benefits
- Competitive pay scale and benefits compensation commensurate with experience.
- Professional development including staff development, conferences, specialized training and education
- Tuition remittance for teacher’s children enrolled at Escuela de Guadalupe ($1,000 annual tuition)
- Medical and Dental benefits
- Retirement plan – 403b company match (once plan requirements have been met)
Work Environment and Community
- Small staff and tight knit community
- Direct contact with supervisors and families regularly
- Community that respects both English and Spanish and the different levels of proficiency each employee, family member, or student may have
- Opportunity for adults to enhance their own second language skills within a dual language environment
- Environment in which one can live and continue to enhance their faith
- Small class size and low student to teacher ratio
To apply or for more information please go to www.escuelaguadalupe.org/join-our-team
Skills and Qualifications
Required Qualifications:
- Bachelor’s degree in communications, event management or related field OR 3 years of professional experience
- Excellent planning and organizational skills
- Strong interpersonal and written communication skills
- Excellent language skills: English
- Experience with a range of computer applications including: electronic communications programs including websites and social media, MS Office Suite, donor-database software, Adobe, as well as Google email, documents, and drive applications.
- Reliable, strong work ethic and able to work independently
- Ability to be a creative thinker, energetic and demonstrate enthusiasm and leadership
- Ability to write concisely, compile and/or edit materials
- Skills in collaboration and teamwork
- The ability to be flexible and adaptable
- Able to adapt to the work environment and deal with frequent change, delays, or unexpected events.
- Entrepreneurial with a self-led attitude
- Successful completion of CBI and FBI background check.
- Open to working in a Catholic Environment and respecting the Catholic faith
Preferred Qualifications:
- Highly proficient computer skills including Adobe Suite, MS Word, Excel, Canva and PowerPoint.
- Expert knowledge of general office procedures, protocol and professionalism; expert knowledge of Business English, spelling, punctuation and grammar.
- Ability to manage multiple tasks simultaneously, adapt to changing priorities, manage time efficiently and meet deadlines.
- Proven ability to work in a team environment, develop effective interpersonal relationships, provide superior customer service, and communicate verbally and in writing.
- Competent data entry skills with ability to input information accurately; prepare and maintain detailed records, files, and reports on an ongoing basis